The best caterers fill up first on the dates everyone wants: Saturdays from May to October and the holiday party season. Booking early also gives you time to taste menus and compare quotes.
Typical Lead Times
| Event | Book about |
|---|---|
| Wedding (peak season) | 8–12 months ahead |
| Wedding (off-season or weekday) | 4–6 months |
| Gala, fundraiser, large party | 3–6 months |
| Holiday office party | 2–4 months (book by September) |
| Graduation, birthday, family party | 4–8 weeks |
| Food truck | 1–4 months |
| Office lunch, drop-off trays | 2–14 days |
catering.broker planning guide; peak dates book earlier.
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What to Have Ready Before You Call
- Date, start time and venue (with kitchen details)
- Estimated guest count
- Budget per person
- Service style you prefer
- Known dietary needs
Follow the month-by-month catering planning checklist to stay on track.